THE CHALLENGE
Coming from a system of various Excel sheets and many manual operations we were looking to find one tool to handle all the staff but also manage project planning, budgets and follow up on costs.
THE SOLUTION
PMH uses farmerswife as a collaboration tool for all Freelancers, Staff and Third Party Suppliers (Interim) to log in, provide their availability, pull monthly reports on their bookings, time sheets for them to use as invoice basis to provide to the finance department.
All the 300+ Web Users access the system via the Web Client, iOS and/or the Mobile Web Client. They enter their monthly Availability by using Day and Night Shifts so the Planners can easily see who’s available or not. They will then allocate the available people to bookings for sports events, shifts and regular external productions.
We make use of the iOS and web clients so people can accept or decline those booking proposals. On a daily basis, all people also receive an email with all new, changed or deleted events.
On a month end we extract all validated (time reported) bookings into a special formatted CSV file which is the imported in our SAP to then link the information with the corresponding PO’s in SAP. We’ve some special report templates configured, which allow the planners to review the information before it is sent to SAP.
